The following matters are also discussed within the General Meeting of Shareholder
s:
•
The GeoJunxion Annual Report
•
Changes to the reserves and dividend policy
•
Changes to the Corporate Governance structure
A
General
Meeting
of
Shareholders
is
held
once
a
year,
no
late
r
than
six
months
from
the
end
of
the
pre
vious
financial
y
ear.
Extraordinary
General
Meetings
are
held
as
frequently
as
deemed
n
ecessary
by
the
Supervisory
Board
or
the
Management
Board. All notices of the General Meeting of Shareholders will
be published on the company website.
A
code
of
conduct
is
in
place
for
the
members
of
the
Supervisory
Board,
the
Management
Board
and
all
employees.
This
includes
ru
les
on insider trading,
independence, and
conflicts of
interest. New s
taff members receive a
training
on this c
ode of
conduct
,
with a specific emphasis on insider trading rules.
Over
the
past
accounting
yea
r,
no
violations
o
r
infringements
of
the
c
ode
h
ave
been
reported.
There
h
ave
been
no
cases
of
conflict
of
interest.
The
whistle
blowing
channel
did
not
re
port
any
cases
of
suspected
m
isconduct
or
m
isuse
of
company
property.
Deviation
s from the best practice
provisions of the
Corporate Governance Code
GeoJunxion
N.V.
fully
endorses
the
p
rinciples
of
the
Code,
the
company
h
owever
deviates
from
the
following
best
practi
ce
provisions:
Prin
ciple
1.3: Int
erna
l Aud
it Funct
ion:
1.3.1 The
management board both
appoints and dismisses the
senior
in
ternal auditor. Bo
th the appointment and
the dismissal of
the senior
internal auditor should be submitted to the supervisory board for approval, along with the recommendation issued by the audit comm
ittee.
1.3.2 The management board should assess the way in
which the internal audit function fulfils its responsibility annually, taking int
o account
the audit committee
’
s opinion.
1.3.3
The
internal
audit
function
should
draw
up
an
audit
plan,
involving
the
management
board,
the
audit
committee
a
nd
the
external
auditor in
this process.
T
he audit
plan should be
submitted to
the
management
board, and t
h
en to
the supervisory board,
for approval.
In this
internal audit plan, attention should be paid to the interaction with the external auditor.
1.3.4.i
The
internal
audit
function
should
have
sufficient
resources
to
execute
the
internal
audit
plan
and
have
access
to
information
that
is
important
for
the
performance
of
its
work.
The
internal
audit
function
should
have
direct
access
to
the
audit
committee
and
th
e
external
auditor.
1.3.4.ii Records should be kept of how the audit committee is informed by
the internal audit functio
n.
1.3.5.0
The
internal
audit
function
should
report
its
audit
results
to
the
management
board
and
the
essence
of
its
audit
results
t
o
the
audit
committee and should inform the external auditor.
1.3.5.i
The
research
fin
dings
o
f
th
e
internal
au
dit
function
sh
ould,
at
least,
include
[
…
]
any
flaws
in
th
e
ef
fectiveness
of
the
interna
l
risk
management and control systems;
1.3.5.ii The research findings of t
he internal audit function should,
at least, include [
…
] any findings and observations with
a material
impact
on
the risk profile of the company and its affiliated enterprise.
1.3.5.iii
T
he
research
findings
of
the
internal
a
udit
fu
n
ction
should,
at
least,
in
clude
[
…
]
any
failings
in
the
follow-
up
o
f
recommendations
made by the internal audit function.
Substantive explanation of the departure
Given
the
l
imited
size
of
GeoJunxion,
the
small
number
of
people
involved
i
n
its’
administra
tive
processes
and
the
limited
number
of
transactions,
no
internal
audit
function
has
been
established.
Howe
ver,
th
e
Management
Board
is
directly
involved
in
the
approval
of
a
ll
k
ey
transactions
,
in
the
monthly
closing
and
reporting
process.
The
Supervisor
y
Board
regularly
reviews
and
discusses reported results during its meetings.
GeoJunxion will install a
n internal audit function when appropriate based
on the
growth of its’ size and complexity of the
transactions.
Prin
ciple
1.
5: Extern
al Aud
it
or
:
1.5.1.i Among other things, the supervisory board focuses on monitoring the management board with regard to rel
ations with, a
nd
compliance with recommendations and following up of comments by, the internal and external
auditors.
1.5.2.i The chief financial officer, the internal auditor and the external auditor should attend the audit committ
ee meetings, unless the audit
committee determines otherwise. The audit committee should decide whether and, if so, when the chairman of the management board
should attend its meetings.